Part of the year end process for any business is storing the records from the previous year. And real estate agents are no exception. We commonly have many transaction files to store and once they are boxed up they get transported to a storage facility. Often times the facility is off site and inconvenient to get to when a record is needed. Additionally, if there are many boxes stored, it can be chore to determine which box holds the record you need.
I recently ran across a web site that has what appears to be a great solution. Although the creators of the site tout it as a way to help people that are moving keep track of which box has which household item, they say it can be used for anything that gets stored in sealed boxes. I believe that it may be the perfect solution for finding transaction records and other financial records for individuals and companies still keeping paper records.
It’s called Boxmeup and the web site is http://www.boxmeupapp.com.
Here is how it works. You create a free account (there is a paid option, but I couldn’t determine what advantages there are to becoming a paid member) and then you create a “Location” where the box or “Container” will be stored. These locations are the physical address where you store your records. You can have multiple locations and each is identified with a Google Map and unique name that you give it.
Then you create a “Container” and name it. By default the “Container” is placed in the “Unassigned” location so you have to then select to which location the “Container” belongs.
Then you enter your “Items” into the “Container”. This can be transaction files or anything else that you are storing in the box. Once you have filled the physical box and recorded the files that are in it to Boxmeup, you can print a QR Code that you then tape to the outside of the box.
To find out what is in a box at a later date you simply scan the QR code with your mobile phone and you get a list of the contents!
You can also log in to the website to view all of your Locations, Containers and Items. Additionally, you can go to the physical location where the actual boxes are stored and scan the QR codes to see what is inside the box.
Finding that needed file couldn’t be easier!